Vehicle management
Import vehicles with CSV or Excel, track lifecycle states and mileage, and keep driver assignments with each vehicle.
Fleet Management Platform
Manage your fleet with confidence—not spreadsheets.
Track vehicles, inspections, maintenance, drivers and documents in one powerful platform built for modern businesses.
Now available — get started free
app.fahrnex.de/dashboard
Fleet utilization
+12.4%
Active vehicles
128
Open inspections
7
Due maintenance
12
Fleet utilization+12.4%
M-FN 4021Active
B-FN 8890Service due
K-FN 1132Active
98.4%
Fleet uptime
0 missed
Renewals this year
Everything in one platform
One system for your entire fleet
Replace scattered spreadsheets and inboxes with a single source of truth for every vehicle, driver and document.
Vehicle Management
Every vehicle, document and detail in one digital file.
View feature workflowRepair Workflow
Run repairs end to end: intake, quotes, approvals and invoices.
View feature workflowInspections
Run digital inspections and capture defects on the spot.
View feature workflowMaintenance & Renewals
Never miss a service, TÜV, Kfz-Steuer or insurance date again.
View feature workflowCar Health Score
Turn each vehicle's condition into one clear, trackable score.
View feature workflowDriver & Fleet
Assign drivers, set roles and manage licenses across companies.
View feature workflowFuel & Costs
Log fuel, monitor spend and spot cost outliers per vehicle.
View feature workflowAI Assistant & Insights
Predictive maintenance and guided actions from your own data.
View feature workflowCost of Ownership
See exactly what each vehicle costs you per day — with a personal trend and a no-spend streak.
View feature workflowSee it in action
Built around how your fleet actually runs
Every workflow, mapped to a purpose-built screen — not a generic form.
Vehicle Management
Every vehicle, document and detail in one place
Filter, sort and act on your whole fleet at a glance. Status, mileage, next service and assigned driver — always current.
Live status, mileage and location
Custom fields for any vehicle type
Bulk actions and instant filters
Vehicles
All 128ActiveService due
+ Add vehiclePlateModelNext serviceStatus
M-FN 4021VW Transporterin 3,200 kmActive
B-FN 8890MB SprinterOverdueService
K-FN 1132Ford Transitin 1,050 kmActive
HH-FN 552VW Caddyin 8,400 kmActive
S-FN 3300MB Vitoin 620 kmDue soon
Real-time sync across your team
Maintenance schedule
Upcoming services4 due this week
08Jul
Oil & filter service
M-FN 4021 · VW Transporter
11Jul
Brake inspection
B-FN 8890 · MB Sprinter
15Jul
TÜV / main inspection
K-FN 1132 · Ford Transit
22Jul
Tire change
HH-FN 552 · VW Caddy
Auto-reminders before every due date
Maintenance Planning
Stay ahead of every service and renewal
Plan services by date or mileage and let Fahrnex remind the right person before anything is overdue. No more surprise breakdowns.
Date- or mileage-based scheduling
Automatic reminders to the right person
Full service history per vehicle
Inspection Checklists
Digital inspections your drivers actually complete
Standardized checklists, photo evidence and instant defect flags — completed from any phone in minutes and stored forever.
Reusable checklist templates
Photo evidence attached to each item
Instant defect alerts to the office
Daily inspection — M-FN 4021
Pre-trip checklist14 / 16 passed
Tires & pressurePass
Lights & indicatorsPass
BrakesDefect
Fluid levelsPass
Bodywork & mirrorsPass
Defects flagged instantly to the office
Drivers
ML
Markus Lange
M-FN 4021
SK
Sabine Krause
B-FN 8890
TW
Thomas Weber
K-FN 1132
JN
Julia Neumann
HH-FN 552
License expiry tracked automatically
Driver Management
Know who's driving what — and their licenses
Assign drivers to vehicles, track license validity and keep a full history of who used each vehicle and when.
Driver-to-vehicle assignments
License expiry tracking & alerts
Complete usage history
Fuel & Cost Tracking
See exactly where your fleet budget goes
Log fuel and running costs per vehicle, spot outliers early and turn raw receipts into clean, exportable reports.
Fuel and running costs per vehicle
Automatic outlier detection
One-click exportable reports
Fuel & costs
Spend this month
€ 18,240
Cost / km
€ 0.21
Mon
Tue
Wed
Thu
Fri
Sat
Sun
Avg
Outliers flagged before they add up
FLEET OPERATIONS
One vehicle. One clear workflow.
Give drivers a simple place to act, fleet teams the controls to approve, and workshops the details to get work done.
Workflow preview · sample vehicle
Company vehicle
FN · 204
Pickup handover
Drawn signature & recorded condition
Driver check
Evidence submitted for review
Workshop invoice
Manager approval before cost recording
- 1Assign
- 2Sign
- 3Report
- 4Review
A shared record for drivers, fleet teams, and assigned workshops. Each role has its own responsibilities and access.
Start with a fleet that is organized.
- Bulk CSV / Excel vehicle onboarding
- Driver assignments and lifecycle states
- Costs by currency and upcoming deadlines
- Company roles, activity history, and CSV reports
Assign vehicles, request driver checks, review repair estimates, and approve invoices before they become recorded costs.
- 1Assign a vehicle
- 2Review driver checks
- 3Approve work and invoices
CORE FLEET FUNCTIONS
Your fleet, at a glance.
Manage vehicles, people, spending and company controls in one connected workspace.
Vehicles & drivers
Shared vehicle booking
Reserve company vehicles for a specific time. Prevent overlapping reservations and record pickup and return.
Signed vehicle handovers
Capture mileage, condition, notes, and a drawn signature. Keep a downloadable receipt for pickup and return.
Recurring driver compliance
Schedule recurring checks, collect fresh evidence, remind drivers, and track eligibility for new assignments. Overdue tasks escalate to managers.
A focused mobile driver panel
Separate Dashboard and My vehicle pages, touch signatures, photo uploads, reminders, and notifications — with access limited to relevant tasks.
Daily operations
Accident & damage reporting
Drivers submit photos, incident time, location, and whether the vehicle is drivable. Fleet teams and assigned workshops can review the details.
Workshop job management
Keep scheduling, quotes, repair status, attachments, and completion together in the assigned workshop’s job file.
Service & invoice approvals
Review estimates, capture invoice PDFs, and approve the final invoice. Approval creates a service record with one linked expense.
Company inspection forms
Build company checklists, require photos, review submissions and track follow-up actions when an item fails.
Documents and deadlines
Keep vehicle documents, maintenance reminders and renewal dates organized so teams can see what needs attention.
Costs & company controls
Fleet costs and budgets
Compare cost per kilometre, recorded spending against budgets, and vehicle downtime. Keep currencies separate.
Organization and cost centres
Connect parent and subsidiary reporting and allocate vehicles to cost centres for clearer company spending.
Permissions and activity history
Give owners, managers, drivers and workshops access that fits their responsibilities. Keep recorded actions and approval decisions traceable.
Reports and integrations
Export fleet reports as CSV and connect business reporting tools through a secure, read-only fleet and cost reporting API.
Traffic fine management
Keep notices, incident-time driver checks, response deadlines and case history together. Company-paid fines link to vehicle expenses.
Repair · B-FN 8890
Brake noise on front axle
MB Sprinter · reported by S. Krause
✓
Requested✓
Quoted✓
Approved4
In repair5
DoneWorkshop quote
€ 480.00
DeclineApprove
Invoice ready12-mo warranty
Approve quotes in one tap
Repair Workflow
Run every repair from request to invoice
A real operations workflow — intake, triage, workshop routing, quote approval and financial close — instead of scattered emails and phone calls.
One-tap repair requests with photos and priority
Workshop assignment, quotes and one-click approval
Invoices and warranties stored against every repair
For workshops & garages
A dedicated portal for your repair partners
Garages get their own workspace for requests, jobs, quotes, invoices and scheduling — so work moves faster and nothing gets lost between you and the shop.
A dedicated portal for your garage partners
Jobs, quotes, invoices and calendar in one place
Faster turnaround with far less back-and-forth
Workshop portal · Meister KFZ
Open jobs
6
Quotes to send
3
Invoices due
2
JobStatus
Weber Logistik
B-FN 8890 · MB Sprinter
Stadtwerke Süd
M-FN 4021 · VW Transporter
Neumann GmbH
K-FN 1132 · Ford Transit
Krause Bau
HH-FN 552 · VW Caddy
Shared calendar & scheduling
Car Health Score & AI Insights
Every vehicle's condition, in one number
A live 0–100 score per vehicle and fleet-wide
Predictive maintenance suggestions
Flags risk before it becomes downtime
84Good
M-FN 4021
VW Transporter
Maintenance history92
Reminders on track78
Recent repairs70
Record completeness88
AI recommendation
Book a brake service in the next ~3 weeks to keep this score above 80.
How it works
From vehicle to report in five steps
A single connected workflow — no re-keying, no lost paperwork.
1
Add Vehicle
Import your fleet or add vehicles in seconds.
2
Assign Driver
Link drivers and set their permissions.
3
Track Usage
Log trips, mileage, fuel and inspections.
4
Schedule Maintenance
Plan services and let reminders do the rest.
5
Generate Reports
Export clean reports for cost and compliance.
Lease Management
Manage leased vehicles with the same confidence as owned vehicles.
Track contracts, monitor mileage limits, automate lease payments, store documents, estimate end-of-lease costs, and receive proactive reminders — all in one place.
Lease Contracts
Store contract details, duration, leasing provider, and financial information.
View feature workflowLease Payments
Track upcoming payments and automatically record payment history.
View feature workflowMileage Monitoring
Monitor mileage limits and receive alerts before exceeding contract allowances.
View feature workflowLease Cost Calculator
Understand total lease costs and monthly expenses.
View feature workflowMileage Forecast
Predict excess mileage charges before they happen.
View feature workflowLease Documents
Store contracts, delivery reports, return reports, and invoices securely.
View feature workflowReturn Preparation
Track inspections, damages, and estimated return costs.
View feature workflowAI Insights
Receive intelligent recommendations based on mileage trends and lease status.
View feature workflowBusiness benefits
Fewer surprises across every lease contract
Lease costs and deadlines are easy to lose track of once a fleet grows past a handful of vehicles.
Without lease oversight
Lease costs pile up without warning
Mileage overages are discovered only at return
Lease documents scattered across email and drives
Multiple contracts tracked in separate spreadsheets
With Fahrnex
Fewer unexpected costs
Reduce unexpected lease costs
Mileage tracked continuously
Prevent excess mileage penalties
One organized archive
Keep every lease document organized
Full contract visibility
Manage multiple lease contracts with clarity
Vehicle ownership types
One platform for owned, leased, and financed vehicles
Whether a vehicle is owned outright, financed, or leased, Fahrnex keeps it in the same fleet workspace — not a separate leasing system.
Owned
Vehicles you hold outright, with full records from purchase to disposal.
Full maintenance and service history
Registration, tax, and insurance reminders
Cost tracking from purchase to resale
Leased
Vehicles leased from any provider, tracked alongside the rest of your fleet.
Contract terms, payments, and mileage limits
Return-readiness tracking and cost estimates
Documents stored with the vehicle record
Financed
Vehicles under a financing agreement, with the same visibility as owned assets.
Financing terms alongside maintenance records
Cost and depreciation tracking
One record per vehicle, regardless of financing
Fahrnex does not lease or finance vehicles. It helps you manage the ones you already own, lease, or finance — in one login.
The difference
What changes when you switch to Fahrnex
The same fleet, run with a fraction of the manual effort.
Without a platform
Fleet data scattered across spreadsheets and inboxes
Renewals and TÜV dates missed until it is too late
Paper inspections that get lost or never filed
Reactive, expensive breakdowns and downtime
With Fahrnex
Save 8 hours / week
Less manual admin per vehicle
Lower maintenance costs
Catch issues before they escalate
100% digital inspections
Every check logged and searchable
Never miss renewals
Automatic reminders for every date
Why Fahrnex
Built to be trusted from day one
Fahrnex is a new platform — so instead of borrowed logos and inflated numbers, here's exactly what you can count on.
Made for German rules
TÜV, Kfz-Steuer, inspection and insurance dates are handled natively — not bolted on. Built for how vehicles are actually managed in Germany.
Your data stays yours
GDPR-compliant and hosted in the EU, encrypted in transit and at rest. Export everything anytime — no lock-in, ever.
One system, not ten tools
Vehicles, repairs, reminders, documents and costs live in a single source of truth — replacing spreadsheets, paper folders and scattered chats.
Actively evolving
Fahrnex ships new capabilities continuously, and your feedback shapes what we build next.
GDPR compliantHosted in the EUMade in GermanyEncrypted dataNo lock-in
Free tools
Useful before you even sign up
Free calculators and lookups for the German market — no account needed.
Enterprise security
Your fleet data, properly protected
Security and compliance built in from day one — so IT and management can sign off with confidence.
Talk to our teamGDPR Compliant
Built and hosted to meet EU data protection standards.
ISO Ready
Processes aligned to ISO information-security practices.
Role Permissions
Granular access so people only see what they should.
Encrypted Data
Encryption in transit and at rest, end to end.
Daily Backups
Automatic backups keep your fleet data safe.
FAQ
Questions, answered
Most teams are up and running the same day. Import your vehicles from a spreadsheet or add them manually, invite your team, and you are ready — no lengthy setup or onboarding project required.
Yes. Import vehicles from CSV or Excel, preview validation results, and review row errors before onboarding. Invite drivers and assign vehicles from the company team workspace.
Yes. Drivers use a mobile web dashboard to view their assigned vehicle, sign handovers, update mileage, submit incident photos, and follow repair and maintenance updates. An internet connection is required.
Company roles control vehicle management, approvals, reports, and activity history. Driver-only accounts have a focused workspace. Compliance files use scoped downloads, and drawn handover signatures are encrypted at rest.
Fahrnex offers simple per-vehicle pricing with a 14-day free trial and no setup fees. You can start free and upgrade once you see the value — cancel anytime.
Ready to simplify
fleet management?
Start free in minutes. No credit card, no setup fees — just a clearer view of your entire fleet.
14-day free trial · Cancel anytime