Keep your fleet moving.Keep everyone connected.

Use shared bookings when several employees need the same company vehicle at different times, for example for customer visits, deliveries, or site visits. An ongoing driver assignment is for regular responsibility; a booking reserves a specific time.

A manager enables vehicles in Shared vehicles → Settings. Drivers reserve from My vehicle by choosing a vehicle, times and purpose. Overlapping reservations are blocked. Driver requests need approval when the company enables it; manager-created bookings are confirmed immediately. At pickup and return, record mileage and condition and review and sign the handover.

The vehicle remains marked as in use until its return is recorded. Another driver cannot collect it while the previous assignment is active. Unused reservations can be cancelled before pickup.

Driver-only accounts have a dedicated Dashboard and My vehicle. Drivers can sign handovers, update mileage, report problems, submit compliance evidence, and follow updates there.

Yes. Drivers can download signed pickup and return receipts from their handover history while they remain a member of the company.

No. Small and mid-sized fleets often benefit the most because workshop coordination and internal approvals are still highly manual there.

Yes. Workshops can submit quotes with multiple line items so fleet managers can review and approve them more easily.

Yes. Completed repairs can store invoice, cost, workshop, and warranty details directly in the vehicle history.

Yes. Managers can choose monthly, quarterly, six-monthly, or annual checks. Approval creates a fresh task with a new deadline, keeping previous evidence and decisions in history. Drivers receive in-app reminders before and on the deadline; managers receive overdue escalations with weekly follow-ups.

Overdue required checks block new vehicle assignments and shared-vehicle pickup. Upcoming renewals do not block assignments before their deadline unless rejected. Other requirements, such as a valid recorded licence, still apply. Existing assignments are not ended automatically; drivers can still report problems and record returns.

Divide recorded expenses by distance travelled in the same period. Managers enter opening and closing readings; missing or zero distance is shown without an invented cost per kilometre. Currencies stay separate. The dashboard uses recorded expenses and period mileage; it does not estimate depreciation or the full cost of ownership. Missing data remains visible.

Set a monthly budget for each vehicle and currency. Partial months are prorated by calendar days. Missing budget months are flagged instead of assumed to be zero. Combine recorded maintenance-state history with logged unavailable periods. Overlaps count once per vehicle, and open periods are measured up to the current time.

Upload a PDF or image of the notice. Record the vehicle, issuing authority, reference, incident time, response deadline, and optional fine amount. Review vehicle assignments covering the incident time. A manager confirms the driver with a reason, or checks other records when no assignment matches. See cases awaiting a response and overdue deadlines. Record your response, then resolve or cancel the case with notes and a dated history of actions. Notices and case details are restricted to company owners, managers, and platform admins. Assignment history suggests a driver; it does not automatically confirm responsibility. Responses and payments are handled outside the app.

Record who paid, the actual amount, payment date, and a payment reference. Company-paid fines create one linked vehicle expense included in fleet cost reports. Driver-paid fines stay separate from company expenses. Duplicate payment recording is blocked, including after reopening a case.

Create a checklist for routine inspections, handovers, incident follow-ups, or compliance checks. Choose which items need a photo and define an action and deadline when an item fails. Assign the form to a driver’s current vehicle with a due date. Drivers receive a notification and complete it in My vehicle, adding a result for every item, problem notes, and required photos.

Managers receive submitted inspections for review. Failed items with a configured action create dated follow-up tasks. Record completion notes and keep a history of submissions, reviews, and actions. Template changes apply to new requests. Existing inspections retain their original version, answers, and evidence. Photos are private to the assigned driver and authorized company managers or platform admins. Forms run as separately assigned inspections.

Microsoft SSO is included with Premium and Enterprise accounts. Basic accounts use normal login. Each person signing in with Microsoft needs an active eligible plan, company Entra setup, and a confirmed account connection.